Policy and procedures for safeguarding children and vulnerable adults

1. Safeguarding Statement
It is the policy of Brighton Sailing Club to safeguard children and vulnerable adults taking part in sailing from physical, sexual, emotional,  psychological or financial harm or neglect. The Club will take all reasonable steps to ensure that, through appropriate procedures and training, children and vulnerable adults participating in Club activities do so in a safe environment. We recognise that the safety and welfare of all participants is paramount, irrespective of sex, age, disability, race, religion or belief, sexual orientation, pregnancy and maternity, marriage and civil partnership, gender reassignment or social status, have a right to protection from abuse.
For the purposes of this policy anyone under the age of 18 should be considered as a child. All members of the Club should be aware of this policy.

The Club Welfare Officer is:

Roddy Crockitt
Mob:  07880- 635318

Staff and Volunteers
All Club members and volunteers whose role brings them into regular contact with children and vulnerable adults will be asked to provide references. The Club Welfare Officer and those regularly instructing, coaching or supervising young people will also be asked to apply for an Enhanced Criminal Records Disclosure.
Good Practice
All members of the Club should follow the good practice guidelines below and agree to abide by the Club Code of Conduct and the RYA Racing Charter contained in the Racing Rules of Sailing. Those working or volunteering with children and vulnerable adults should be aware of the guidance on recognising abuse.
Adults are requested not to enter the showers and changing rooms at times when children are changing before or after junior/youth training or racing. If this is unavoidable it is advised that they are accompanied by another adult.
The Club will seek written consent before taking photos or video of children or vulnerable adults at an event or training session or publishing such images. Parents and spectators should be prepared to identify themselves if requested and state their purpose for photography/filming. If the Club publishes images of children or vulnerable adults, no identifying information other than names will be included. Any concerns about inappropriate or intrusive photography or the inappropriate use of images should be reported to the Club Welfare Officer.
Anyone who is concerned about the welfare of a child or vulnerable adult, either outside the sport or within the Club, should inform the Club Welfare Officer immediately, in strict confidence.
Any member of the Club failing to comply with the Safeguarding policy and any relevant Codes of Conduct may be subject to disciplinary action under Club Rule 18.

2. Good practice guidelines
• Always communicate clearly, in whatever way best suits the individual, and check their understanding and expectations
• Always try to work in an open environment in view of others
• Avoid spending any significant time working with children or vulnerable adults in isolation
• Do not take children or vulnerable adults alone in a car, however short the journey
• Do not take children or vulnerable adults to your home as part of your organisation’s activity
• Where any of these are unavoidable, ensure that they only occur with the full knowledge and consent of someone in charge of the organisation or the individual’s parents or carers
• Design training programmes that are within the ability of the individual
• If you need to help someone with a wetsuit or buoyancy aid,  make sure you are in full view of others, preferably another adult
You should never:
• engage in rough, physical or sexually provocative games or activities
• allow or engage in inappropriate touching of any form
• use inappropriate language
• make sexually suggestive comments, even in fun
• fail to respond to an allegation made by a child or vulnerable adult; always act
• do things of a personal nature that the individual can do for themselves.
It may sometimes be necessary to do things of a personal nature for children or vulnerable adults, particularly if they are very young or disabled.
These tasks should only be carried out with the full understanding and consent of both the individual (where possible) and their parents/carers. In an emergency situation which requires this type of help, parents or carers should be fully informed. In such situations it is important to ensure that anyone present is sensitive to the individual and undertakes personal care tasks with the utmost discretion.

3. Code of Conduct
It is the policy of Brighton Sailing Club that all participants, coaches, instructors, officials, parents and volunteers show respect and understanding for each other, treat everyone equally within the context of the sport and conduct themselves in a way that reflects the principles of the club/class. The aim is for all participants to enjoy their sport and to improve performance.
Abusive language, swearing, intimidation, aggressive behaviour or lack of respect for others and their property will not be tolerated and may lead to disciplinary action.
• Listen to and accept what you are asked to do to improve your performance and keep you safe
• Respect other participants, coaches, instructors, officials and volunteers
• Abide by the rules and play fairly
• Do your best at all times
• Never bully others either in person, by phone, by text or online
• Take care of all property belonging to other participants, the club/class or its members
Parents and carers
• Support the participant’s involvement and help them enjoy their sport
• Help the participant to recognise good performance, not just results
• Never force the participant to take part in sport
• Never punish or belittle participants for losing or making mistakes
• Encourage and guide participants to accept responsibility for their own conduct and performance
• Respect and support the coach
• Accept officials’ judgements and recognise good performance by all participants
• Use established procedures where there is a genuine concern or dispute
• Inform the club or event organisers of relevant medical information
• Ensure that the participant wears suitable clothing and has appropriate food and drink
• Provide contact details and be available when required
• Take responsibility for the participant’s safety and conduct in and around the clubhouse/event venue
Coaches, Instructors, Officials and Volunteers
• Consider the welfare and safety of participants before the development of performance
• Encourage participants to value their performance and not just results
• Promote fair play and never condone cheating
• Ensure that all activities are appropriate to the age, ability and experience of those taking part
• Build relationships based on mutual trust and respect
• Work in an open environment
• Avoid unnecessary physical contact with young people
• Be an excellent role model and display consistently high standards of behaviour and appearance
• Do not drink alcohol or smoke when working directly with young people or vulnerable adults
• Communicate clearly with parents, carers and participants
• Be aware of any relevant medical information
• Follow RYA and club/class guidelines and policies
• Holders of RYA Instructor and Coach qualifications must also comply with the RYA Code of Ethics and Conduct
• Holders of RYA Race Official appointments must also comply with the RYA Race Officials Code of Conduct.
If you are concerned that someone is not following the Code of Conduct, you should inform your Club/Class Welfare Officer or the person in charge of the activity.

Last amended/updated May 2016